When I complete a statement in SituationHub, why are the sentences numbered? This is a question we often get asked.
The numbered sentences assist you in several ways.
First, as the facts of a statement are being reviewed in the Situation Room, the numbers serve as a reference point for fact-checking and editing. For example, a team member can reference and say, “Sentence 8 says two people are injured. We need to update sentence 8 to say three people are injured.”
Secondly, a finished SituationHub statement is designed to be a ready-to-read news conference script. The spokesperson is able to use the numbers to keep track of where they are when reading the script. Additionally, the spokesperson can highlight key sentences that they may need to repeat as a follow-up answer during the question-and-answer portion of the news conference.
Note that when a SituationHub statement is published to the Internet in the Crisis Comms Hub, the numbers are removed so the statement looks like any other conventional document.
Likewise, if you are posting the statement to your own website or printing it as a news release, the numbers should be removed.
Watch this video to learn more.
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